This Privacy Policy explains how Bill Ringa Footwear — the company behind the Bill Ringa® brand and a trading name of Handelsmaatschappij Wetsteijn — collects, uses and protects your personal data when you visit our website, make a purchase or interact with our services.

We process your personal data in accordance with the General Data Protection Regulation (GDPR, EU 2016/679) and the Dutch Implementation Act of the GDPR (UAVG).

1. Controller information

Bill Ringa Footwear
Trading name of Handelsmaatschappij Wetsteijn
Bill Ringa® is a registered trademark owned by Bill Ringa Footwear and registered with the Benelux Office for Intellectual Property (BOIP).

Handelsmaatschappij Wetsteijn (trading as Bill Ringa Footwear)
Registered address: Veldewater 17, Nieuwerkerk aan den IJssel, The Netherlands
Chamber of Commerce (KVK): 54422019
VAT number: NL001644037B23
Website: https://www.billringa.com
Email: info@billringa.com

Bill Ringa is the data controller responsible for the processing of your personal data under this policy.

We do not currently appoint a Data Protection Officer (DPO). For privacy-related questions or requests, please contact us via the email above.

2. Personal data we collect

We may collect and process the following categories of personal data:

• Identity and contact data: name, billing and shipping address, email address, phone number
• Account data: username, password, order history, preferences
• Order and payment data: purchased products, payment method, transaction reference. Payment information is processed securely by Mollie and its partners (e.g., PayPal). We do not store full credit or debit card details
• Newsletter and marketing data: your email address and communication preferences, if you have consented to receive marketing
• Technical and analytical data: IP address, browser type, operating system, referring URLs, and cookie identifiers
• Advertising data: interactions with our digital marketing (Google Ads, Meta/Facebook Pixel, etc.)

We do not collect or process special category data such as health, religion, ethnicity, or political opinions.

3. Legal bases for processing

We process your data only where permitted under the GDPR. Depending on the purpose, this may include:

You may withdraw your consent at any time without affecting the lawfulness of prior processing.

4. How we use your data

We use your personal data to:

• Process, fulfil, and deliver your orders
• Manage your account and purchase history
• Communicate with you regarding your purchases or inquiries
• Send newsletters and promotions (only with your consent)
• Analyse website performance and improve functionality
• Display relevant advertisements via Google Ads and Meta Platforms
• Comply with legal and fiscal obligations
• Prevent fraud or misuse of our services

5. Data sharing and processors

We share your data only with trusted third-party service providers who help us operate our business. All processors act under written Data Processing Agreements (DPAs) compliant with Article 28 GDPR.

All processors and their approved sub-processors are bound by confidentiality, security obligations, and data deletion duties once services end.

6. International transfers

Where personal data is transferred outside the European Economic Area (EEA), we ensure adequate safeguards through one or more of the following:

• The EU–US Data Privacy Framework (DPF), if the recipient is certified.
• The Standard Contractual Clauses (SCCs, adopted 4 June 2021) issued by the European Commission.
• Transfer Impact Assessments (TIAs) to evaluate residual risk.
• Supplementary measures such as encryption or pseudonymisation.

You may request a copy of these safeguards by contacting us.

7. Data retention

We retain personal data only as long as necessary for the purposes collected or as required by law.

Data may be retained longer only if required for legal compliance or defence.

8. Cookies and tracking

Our website uses cookies and similar technologies to provide and improve services.

Types of cookies:

• Essential cookies – required for website operation (e.g., cart, login).
• Analytics cookies – via Google Analytics 4, to understand site usage.
• Marketing cookies – via Meta Pixel and Google Ads, to show relevant ads.

Non-essential cookies will only be placed after your explicit consent via our cookie banner.
You can withdraw or adjust your consent at any time through cookie settings or your browser preferences.

For more information:

• Google Privacy Policy: https://policies.google.com/privacy
• Meta Privacy Policy: https://www.facebook.com/privacy/policy
• Mailchimp Privacy Policy: https://mailchimp.com/legal/privacy/
• LaPosta Privacy Policy: https://laposta.nl/privacyverklaring/
• Brevo Privacy Policy: https://www.brevo.com/legal/privacypolicy/

9. Your rights

Under the GDPR, you have the following rights regarding your personal data:

• Right of access – obtain a copy of your data.
• Right to rectification – correct inaccurate or incomplete data.
• Right to erasure (“right to be forgotten”) – request deletion of your data.
• Right to restriction of processing – limit how we use your data.
• Right to data portability – receive your data in a machine-readable format.
• Right to object – to processing based on legitimate interest or for marketing.
• Right to withdraw consent – at any time.

You can exercise these rights by contacting us at info@billringa.com. We will respond within one month, extendable by two months for complex requests. We provide one copy free of charge; additional copies may incur a reasonable administrative fee.

If you believe your data has been processed unlawfully, you may file a complaint with the Dutch Data Protection Authority (Autoriteit Persoonsgegevens):
https://www.autoriteitpersoonsgegevens.nl

10. Data security

We apply appropriate technical and organisational measures to protect your personal data, including:

• SSL/TLS encryption on all website transactions.
• Limited access for authorised personnel only.
• Regular backups, software updates, and monitoring.
• Encryption and pseudonymisation where feasible.

No system is completely secure, but we take all reasonable precautions to minimise risk.

11. Data breach notification

If a personal data breach occurs, we will:

• Notify the Dutch Data Protection Authority (AP) within 72 hours, unless the breach is unlikely to pose a risk to individuals.
• Inform affected individuals without undue delay if the breach is likely to result in a high risk to their rights and freedoms.

All breaches and mitigation measures are logged internally as part of our compliance records.

12. Children’s privacy

Our website and products are intended for adults. We do not knowingly collect data from persons under 16 years of age. If we learn that such data has been collected, we will delete it immediately. If you are a parent or guardian and believe your child has shared data with us, please contact us.

13. Changes to this policy

We may update this Privacy Policy periodically. Material changes will be announced by email or a prominent notice on our website before they take effect. The current version is always available at: https://www.billringa.com/privacy-policy

14. Contact

For questions, data access requests, or complaints regarding this Privacy Policy or our data processing activities, please contact:

Handelsmaatschappij Wetsteijn (trading as Bill Ringa Footwear)
Bill Ringa® is a registered trademark owned by Bill Ringa Footwear and registered with the Benelux Office for Intellectual Property (BOIP).
Registered in the Netherlands
Chamber of Commerce (KVK): 54422019
VAT number: NL001644037B23
Email: info@billringa.com
Website: https://www.billringa.com